Business Transformation, Procurement Processes Assessment
To start the business transformation of its procurement organization needs to have a clear picture, where it stands at the moment and how this is positioned versus worldwide best practices
We provide spend analysis services to our customers, helping identify and realize significant savings every year.
Organizations count on us for spend analysis services, because penetrating, insightful, actionable analysis of spend drives successful sourcing plans. So it’s absolutely critical to get it right.
Procure.az combines unmatched expertise and experience with right tools and technology to provide comprehensive spend solutions to your team. And, unlike most firms, we go far beyond recommendations to help you achieve the results we’ve targeted.
There are latent saving opportunities in your supply chain. We will help you find them, set targets and achieve them – that’s our promise to you.
Spend Analysis Services
Spend data not organized in one neat pile? Procure.az will cleanse, validate, enrich, classify and report spend data across multiple, disparate systems, generating accurate, actionable information, with item-level visibility across the enterprise.
Using right tools, we can power through high volumes of data rapidly with sourcing- and industry-specific taxonomies, achieving classification accuracy of 95 per cent, while providing granular insight on spending trends and buying activities.
That’s critical to your procurement team’s success in streamlining their strategic sourcing plans, reducing maverick spend and realizing substantial cost savings.
Our Spend Analysis Services
Category and commodity experts in local & region markets
Vast knowledge base of historical and current market prices
Aggregated spend by commodity, supplier & category from disparate sources, languages, currencies
Data classification accuracy of more than 95% (group, family, category and component levels)
Spend visibility at line item-level across categories and business units
Comparison of attributes across suppliers and commodities
Enhanced vendor normalization and parent-child linkage
Current contract costs, terms, and conditions
Comprehensive reports, multi-dimensional analysis
Understanding of all fixed and variable cost drivers for total cost of ownership
Strategic sourcing strategies for cost reduction
Execution by experienced global sourcing teams
Each organization has its own unique workflow. Procure.az works with each customer to provide flexible solutions, configured to address the organization’s workflow, requirements and business goals.
The First Step Toward Business Process Success
Many business processes are in place for historical reasons. Sometimes companies don’t even know why processes are carried out the way that they are. The reasons might have been valid originally, but businesses change. Unfortunately, business processes sometimes carry on well past when they should have been updated.
Workflow analysis is the first step towards improving your business processes, which in turn improves your business. Interestingly enough, a properly done business workflow analysis can be used for two things:
- Streamlining your manual business processes to make them more efficient
- Automating your business processes
Here are the workflow analysis steps we take to ensure a successful business processes for your organization:
Review and Assessment of the Current State
This task requires the participation of management and employees involved. Design input from participating employees is important to the success of the overall project. Why include employees at this stage? First, they have good ideas; second, it creates a stronger buy-in to the new way of doing things.
This assessment will address the following:
Current document management systems
Current processes workflow
Security and permissions requirements
Identification of challenges and opportunities
Legacy system or line of business integration
SoD and Roles & Responsibilities analysis
The need for managers and supervisors to clarify roles and responsibilities does not end after the Responsibility Charting process is complete; it must be an ongoing activity. Managers need to acquire a “sixth sense” so they can recognize the symptoms of role confusion and determine when the process needs to be repeated. Perception “drift” is natural. The identification and elimination of “drift” is important to the company’s overall well being as it relates to cost, service and quality
Managers and supervisors are not accountable for everything in their organization. Responsibility charting ensures accountability is placed with the person who really can be accountable for specific work. Often this results in accountabilities for actions being moved down to the most appropriate level. Everyone has some process role in their job. Because of differing perceptions, one person’s view of their role may be quite different than another’s. Role perceptions held today will change tomorrow even though the job activities remain the same. There are three (3) basic assumptions in any role. They are:
Responsibility charting reconciles ROLE CONCEPTION with the ROLE EXPECTATION and thus, ROLE BEHAVIOR becomes more predictable and productive!. Ideally, what a person thinks his or her hob is, what others expect of that job, and how the job is actually performed are all the same. The “RACI” process is a tool to lock all elements in place. Working with other “process providers” provides a real time consensus that clarifies “who is to do what, with whom and when. This is of great benefit for overall process performance.
A substandard product or process can often be tracked back to a fault in the chart. Common faults in the chart include: an action not included on the chart (that should be), a position failing to perform as assigned or a missing or misapplied responsibility code. The highly visible and collaborative nature of the charting process promotes rapid and effective updates/corrections as well as better understanding by those involved in the work.